TERM |
BRIEF
TRANSLATION OR EXPLANATION |
|
|
Academic Advisement |
see VISTAA |
| Academic
Level |
Designation
of an undergraduate's status, based on number of
completed credits. |
Academic Year |
Designation of an undergraduate's
status, based on the number of semesters at U.Va. |
| Accepted
Student |
Applicant
who has accepted an admission offer (A in ISIS). |
Access UVa |
A four point financial aid initiative,
created to address the issues of access and affordability
for middle and low income families. |
| Accounting
Period |
A
time period for which financial records are maintained
and at the end of which financial statements are
prepared. |
| Accrual
Basis |
Income
is reported in the fiscal period it is earned,
regardless of when it is received, and expenses
are deducted in the fiscal period they are incurred,
whether they are paid or not. In other words, using
accrual basis accounting, both revenues and expenses
are recorded when they occur. |
| Accrual
Basis Accounting versus Cash Basis Accounting |
The
difference between the two types of accounting
is when revenues and expenses are recorded. In
cash basis accounting, revenues are recorded when
cash is actually received, and expenses are recorded
when they are actually paid (no matter when they
were invoiced). The University is currently operating
under cash basis accounting. |
| Activate |
Applying
a student’s financial aid award to his/her
student account. |
| Actual & Limited
(A&L) |
A
program that creates credit transactions on the
ISIS regular and summer session accounts from the
Actual & Limited awards (5AL, 5AA), which are
given by schools and departments. The charges that
can be paid by this process are: tuition & fees,
school fees, international fee, housing, and dining. |
| Adjustment |
Modification
to an account. |
| Admit Term |
The term in which a student will enroll at the University. The standard format for indicating term is: the first integer "1" refers to the 21st century; the second and third integers refer to the year, e.g., "09" for 2009; the last integer refers to the month in which the term begins (8 for fall, 1 for January term, 2 for spring, 6 for summer). |
| Admit Type |
In the SIS, a designation used to distinguish first-year applications from transfer applications (FYR for first-year; INT for internal transfer; NGP for new graduate and professional student; RAP for reapply; TRF for transfer). |
| Admitted
Student |
Applicant
who has been extended an offer of admission (X
or O in ISIS). |
| Advanced
Placement Credit |
Credit
awarded based on placement exam scores; students
are exempted from taking a particular course and
are awarded credits. |
| Advanced
Standing |
Exemptions
from particular courses based on placement exam
scores; no credit is awarded. |
| Advising Transcript |
Expanded version of the official academic transcript viewable through the Student and Faculty centers; contains detailed transfer credit listings, honors and awards, and major changes over time. |
| Advisor Center |
Self service application through which advisor can view detailed academic information about advisees and can lift the advisor hold. |
| Advisor Hold |
A hold applied to most undergraduate and select graduate students that must be lifted by the advisor prior to the student beginning add/drop; replaces the advising access code. |
| Allocation |
A
specific sum of money awarded for an institution
to use during a specific period. |
| Area of Interest |
SIS field used to track an applicant's academic interest(s). |
| Automated
Clearing House (ACH) |
A
reliable and efficient nationwide batch-oriented
electronic system of the U. S. Federal Reserve
Bank that provides electronic funds transfer (EFT)
between banks in one or two business days. Types
of payments include direct deposit and e-checks. |
| Award
Letter |
An
official document issued by a financial aid office
listing the type, amount, and disbursement of the
financial aid awarded to a student. |
| AY Recruiting Solutions |
See Hobsons EMT Connect/Apply Yourself |
| B |
|
| Bachelor
of Interdisciplinary Studies (BIS) |
Degree
program designed to meet the needs of the adult
learner by offering part-time study, evening
courses, small class size, affordable tuition,
and a U.Va. degree. |
| Borrower
Based Academic Year (BBAY) |
Academic
year that floats with the student’s enrollment.
All loans borrowed during BBAY must be within annual
loan limit for the student’s grade level. |
| Budget
Office Report |
A
report that is run monthly and used for four separate
processes:
•
University Budget Office to develop enrollment
projections for the following academic year
•
SFS to reconcile data in the Student System to
data in the Integrated System
•
Financial Analysis to calculate the distributable
charge amounts
•
Financial Analysis to record manually the ISIS
tuition, fees, housing, dining, international studies
office fees, and admissions deposits revenue data
into the Integrated System |
| C
|
|
| Campus
Based Program |
The term that applies to three
federal student aid programs administered on
campus. These are: Federal Supplemental Educational
Opportunity Grant, Federal Perkins Loan, and
Federal Work-Study programs. |
| Campus
Partners |
Private
vendor that provides
billing, accounting, and data processing services
for Federal Perkins and institutional loans. |
| Campus Community |
The SIS module that provides a common source of campus data, coordinating all forms of communication. It captures all prospect, applicant, student, alumni, and organizational data. |
| Career |
The level of study in the SIS, around which enrollment occurs and statistics such as GPA are computed; e.g., undergraduate, graduate, law, etc. |
Cash Basis Accounting |
An accounting method in which
income is recognized only upon receipt of a cash
payment, without considering the period for which
payments are due. Also, expenses are accounted
for only upon their cash payment. See also Accrual
vs. Cash Basis Accounting. |
| Cavalier
Advantage Card |
A
debit card available to students, faculty, or staff
that can be used to pay parking fees, bookstore
balances, etc. The card cannot be used to pay tuition
charges. |
| Central
Processing System (CPS) |
Processes
application for federal student aid. |
| Common Application |
A not-for-profit organization that serves applicants and member institutions (UVa is a member) by providing an admission application that students may submit to any of the organization’s over 300 members. |
| Common
Origination and Disbursement (COD) |
Provides
a common process and integrated system that enables
effective delivery of Title IV funds. |
| Community
Scholars Program |
Program
that allows non-degree seeking students to enroll
under the auspices of SCPS in courses offered by
one of the degree-granting schools. |
| Compliance
Assistance (CAi) |
Software
tool designed to help administrators ensure that
their athletic department and student-athletes
are in compliance with NCAA legislation. |
| Core Readiness Group |
Individuals within each school or office who are responsible for facilitating the SIS implementation for their school or office. |
| Course
Action Form |
“Override” form
used to add course which cannot be added by student
via ISIS. |
| Course Catalog |
A master catalog in which every course taught is listed. |
| Course
Number |
Unique identifier associated with each course in the course catalog; numbering convention generally indicates level of difficulty or program level associated with the course as well as the term in which couse is offered; in conjunction with SIS implementation, courses were renumbered from 3 to 4 digits. |
| D |
|
DCE Contact Hours |
Number of contact hours for
SCPS courses. |
DCE Course Location |
Virginia city/county, U.S.
state, or country code of where SCPS course is
offered. |
DCE Type Credit |
Designation of credit type for
SCPS courses. |
| Deactivation |
Process by which students who do not enroll for a given term are inactivated in the SIS, and thus require readmission to enroll again |
| Degree
Candidate |
Student
flagged in ISIS as expected to graduate this semester. |
| Delay |
A
means to prevent a Financial Obligation Hold (FOH)
from appearing on a student’s account if
payment has not been received for outstanding charges. |
| Delinquent
Charge (referral) |
An
outstanding, delinquent obligation owed to the
University. The department/school is responsible
for making at least 3 attempts to collect the money
prior to referring the obligation to Student Financial
Services. |
| Departmental awards |
Institutional funds offered to students to assist with educational related expenses. |
| Direct
Credit |
Study
abroad programs using U.Va. schedule numbers and
credit. |
| Disbursement |
Release
of funds to the school for delivery to the borrower. |
| Discoverer Plus |
A web-based query and reporting tool. Discoverer Plus is the principal application that will be supported by the SIS maintenance organization for use with the SIS Reporting Database. |
| Dual
Degree Candidate |
Student
receiving two degrees (e.g., J.D./M.B.A., B.A./M.T.,
B.S.C./M.Ed.). |
| Double
Major |
Student
receiving one degree with two majors. |
| E |
|
| Effective Dating |
A method of affiliating a date with information in the SIS; new values are added with an effective date identifying when the change is effective |
ELMnet |
Provides automated FFELP and alternative loan data exchange, updates, and loan information through the Internet. |
| Emergency Contact |
Students are required to maintain at least one Emergency Contact and may update this information from the Student Center; next of kin data from ISIS will be converted to this field in the SIS. |
| Enrollment Appointment |
The date and time when a student can begin to enroll in courses for a given semester. |
| Evaluator |
Admission
committee or faculty member. |
| Exchange student |
Student visiting from another university who pays tuition to the home school, or a UVa student studying elsewhere who pays tuition to UVa. |
| Expected
Family Contribution (EFC) |
The
amount that a student’s family is expected
to contribute towards the student’s cost
of attendance, as determined by the federal methodology
need analysis formula approved by Congress. |
| External Org |
The SIS provides external organization tables to store information about external organizations in the system, e.g., School names and CEEB code data from the College Board have been loaded into an External Org table |
| F |
|
| Faculty Center |
Self-service application through which faculty can view class rosters and submit final grades. |
| Federal
Family Education Loan Program (FFELP) |
Includes the Federal Stafford
Loan (Subsidized and Unsubsidized), the Federal
Perkins Loan, and the Parent Loan for Undergraduate
Students (PLUS). These loans are provided by
private lenders such as banks, credit unions,
and savings & loan associations. These loans
are guaranteed against default by the federal
government. |
| Federal
Methodology |
A
formula created by Congress used
to determine financial need when an individual
applies for federally funded student aid with the
FAFSA. |
| Federal
Pell Grant Program |
A
federal entitlement grant that provides funds on
the basis of a student’s financial need. |
| Federal
Perkins Loan |
A
fixed interest student loan, awarded to students
with exceptional financial need. |
| Federal
Subsidized Stafford Loan |
Federal
loans based
on financial need, included in the financial
aid package awarded by school. Interest is paid
by the government while the student is in school
at least half-time and during the grace period. |
| Federal
Supplemental Educational Opportunity Grant (FSEOG)
Program |
A campus-based
aid program that provides grant assistance to students
with financial need who are in undergraduate
programs and have not earned a bachelor’s
degree or first professional degree. |
| Federal
Unsubsidized Stafford Loan |
Federal
loans not
based on financial need. Borrowers are responsible
for interest beginning immediately upon disbursement,
although most students defer principal and interest
payments until they leave school or drop below
half-time enrollment. |
| Federal
Work-Study (FWS) Program |
A
federally funded employment program that provides
paid jobs, on campus or off campus, for undergraduate
or graduate students who need such earnings to
meet a portion of their education expenses. |
| Fellowship |
A
financial endowment set up to support graduate
students. |
| FERPA flag |
Identification that limits a student's directory information being included in the telephone directory and WHOIS |
| Financial
Obligation Hold (FOH) |
Outstanding
financial and non-dollar obligations owed to the
University. A student also may receive an FOH for
a non-dollar hold. |
| Fiscal
Operations Report and Application to Participate
(FISAP) |
The
University must fill out a FISAP to report expenditures
and/or apply for funding for one or more of the
three campus-based programs:
• Federal Perkins
Loan Program
• Federal Work-Study Program
• Federal Supplemental Educational Opportunity Grant
(FSEOG) Program
|
| Free
Application for Federal Student Aid (FAFSA) |
Form
used to apply for grants and other need-based aid. |
| fsaAtlas |
3rd party
software owned by International Studies Office
that is used to store information regarding international
students and to interface data to SEVIS. |
| G |
|
Governmental Accounting Standards
Board (GASB) |
Agency that approves standards of state and
local government accounting and financial reporting. |
| Grading
Method |
Designation
by course of what grading options are allowed for
that course. |
| Grading
Option |
Designation
by student of what grades can be assigned for a
course. |
| Grant-in-Aid
(GIA) |
A
monetary athletic award given to an athlete for
one academic year at a time, which may be renewed
each year. |
| H |
|
| Hobsons EMT Connect/Apply Yourself |
The vendor that administers the Common Application, used by Undergraduate Admission. This vendor will also provide application services for graduate schools at the University starting for the Fall 2010 class. |
| Honoraries/Awards |
Academic
awards and honor societies; entered to ISIS and
listed in the Final Exercises program. |
| Hope
and Lifetime Learning Tax Credit (1098T) |
Tax credit
opportunities made available through the Tax Relief
Act of 1997. |
| Holds |
Also called Service Indicators; formerly called blocks, set by various offices that prevent course enrollment. |
| Hot key(s) |
Navigation shortcuts using keyboard strokes. Access a full listing by pressing the Ctrl + K keys. |
| I |
|
| iKey |
A PKI-based, two-factor authentication USB token used by the University for High Assurance validation to protected sensitive data. In regards to the Student Information System, this token is used primarily to establish a secured VPN connection to SIS network resources. |
| ImageNow |
Document
imaging software, used primarily to reduce the
paper flow within an office environment. |
| Index |
Refers
to the information contained in an electronic document
that enables a person to retrieve it from a database. |
| Institutional
Loans |
Various
long term and short term loans such as Dupont and
Lawson (Medical School). |
| Institutional
Methodology |
A
standard method of determining a student’s
or family’s ability to pay for college used
by individual colleges in awarding their own institutional
funds for financial aid. Colleges must use the
Federal Methodology in awarding any federal funds. |
| Institutional
Need Analysis (INAS) |
Stand
alone, mainframe need analysis system provided
by the College Board. |
| Institutional
Student Information Record (ISIR) |
An
electronic output document transmitted to the schools
the student specified on the application and to
state agencies. Sent by the Department of Education’s
Central Processing System (CPS), the ISIR summarizes
information submitted on a student's Free Application
for Federal Student Aid (FAFSA) and provides the
student's Expected Family Contribution (EFC). The
ISIR also includes full applicant data, information
on eligibility matches, NSLDS financial aid history,
comments, assumptions, and reject reasons. |
| Instructor Permission Courses |
Courses that cannot be added via the Student Center without individual approval from the instructor. |
| Internal
Transfer |
Undergraduate
student applying to an upper division school or
transferring between schools. |
| J |
|
| January
Term |
A two
week term that begins after the fall semester and
prior to the spring semester. Credit hours earned
are applied to the student’s spring semester. |
| L |
|
| Level |
An undergraduate student's progress toward degree, based on total completed credits, including tests and transfer credits. 0-29 credits=level 1; 30-59 credits=level 2; 60-89 credits=level 3; 90+ credits=level 4. For graduate students, level is either a default value (for Masters and doctoral students), or based on year in program (for Darden, Law, and Medicine). |
| Learning
Needs and Evaluation Center (LNEC) |
Division
of Student Health which identifies students needing
priority course enrollment for physical or other
medical reasons. |
| Loan |
An
advance of funds guaranteed by a signed promissory
note in which the recipient of the funds promises
to repay a specified amount under prescribed conditions. |
| Local Administrator |
A role assigned to users of the SIS who have access to correct history on assigned module pages, update information, and run and create reports out of Discoverer. |
| Local Expert |
The first point of contact for end-users within respective schools/offices. |
| Lockbox |
A
service offered by banks to companies in which
the company receives payments by mail to a post
office box, and the bank picks up the payments
several times a day, deposits them into the company’s
account, and notifies the company of the deposit.
This enables the company to put the money to work
as soon as it is received, but the amounts must
be large in order for the value obtained to exceed
the cost of services. |
| M |
|
| Mailing address |
One of several address types in the SIS; Local Address from ISIS will be converted to this address type; students will be required to update/verify this address at least once per year. |
| Match |
The
systematic process of matching a student’s
admissions status with their application for financial
aid (FAFSA). |
| Matriculation |
The status of being accepted into a specific program and allowed to enroll for a given semester. |
| Military
Billing |
Documentation
is received from any branch of the military or
from the student, and credit is applied to the
student’s account up front. A contract already
must exist with the University before the credit
can be applied. |
| Mode of Instruction |
Designation of how course is taught, such as in-person or via the Iinternet. |
| N |
|
| National
Student Clearinghouse |
Agency
that coordinates the transfer of enrollment verifications
from colleges and universities to loan servicers. |
| National
Student Loan Data System |
Department
of Education’s central database for student
aid. Collects and maintains data on recipients
from: FFELP, Direct Loans, Federal Perkins, Federal
Pell, along with enrollment data and the transfer
student monitor. |
| NetBadge |
The University's single sign on web application used to validate the identity of University employees and students for the purpose of logging into web applications. |
| Non-Dollar
Hold |
A
hold regarding non-monetary issues, such as exit
interview not completed, NCAA paperwork that still
needs to be completed, etc. |
| Non-Resident
Status |
Less-than-half-time
registration status used when student is not enrolled
in credits. |
| O |
|
| Official Academic Transcript |
The official record of work attempted; includes courses, credits, grades, degrees conferred, thesis/dissertation titles, transfer and advanced placement/standing credits; available from UREG for a fee |
| Official
Award |
Award
made
when the student submits the FAFSA, University
Financial Aid Application (UFAA) and the supporting
documentation (federal tax returns) have been reviewed
during the verification process. Students who are
not selected for verification must have a FAFSA
on file with U.Va., but they may not be required
to submit a UFAA or supporting documentation. |
| Operator |
A term such as "begins with" or "equals" that enables you to conduct a search on limited amounts of information, such as first letters for names, descriptions, or IDs. |
| OVAS
(Office of Virginia Status) |
Office
that determines a student's eligibility to pay
in-state tuition rates. |
| P |
|
| Packaging |
The
process of assembling one or more financial aid
award and loan, grant and/or scholarship, as well
as employment, for a student. |
| PARS |
Mainframe
system that assists in development of financial
aid packages. Based on information in the student’s
record and parameters provided by the financial
aid administrator for each fund, PARS identifies
students who meet the criteria for each award,
calculates the student’s financial need,
calculates an estimated Pell Grant, and assigns
funds from various sources as stipulated by the
financial aid administrator. Currently used for
standard academic year awarding. This does not
include BIS, Summer Session, January Term, or graduate
students. |
| Permissions/Permission List |
Functionality that enables instructors to authorize which students may enroll in a particular class and which enables students to submit an on-line request to enroll. |
| Plan |
Course of study, such as a major or minor. |
| Planner ("My Planner") |
Student Center tool that allows students to record which courses they may wish to take in future semeters. |
| PLUS
Loan |
Federal
parent loan for undergraduate students. Low-interest,
education loans which allow parents to borrow money
in order to fund the cost of their child’s
education. |
| Portal |
Website where applicants, students, and faculty will log in via Netbadge to access the SIS and conduct SIS-related business. |
| Preliminary
Award |
An
estimate of financial aid eligibility. The financial
aid administrator uses both the FAFSA and UFAA
data to determine the student’s estimated
financial need. During the verification process,
additional supporting documentation is received,
and the estimated data is validated which allows
the Preliminary awards to be made Official. |
| Primary Name |
Student's full, legal name; one of several name types stored in the SIS. |
| PTAEO |
Grants
accounting terminology referring to charging instructions:
project, task, award, expenditure, and organization. |
| Q |
|
| Quick Pay |
|
| R |
|
| Referral |
An
outstanding delinquent obligation owed to the
University. The department or school is responsible
for making at least three attempts to collect the
money prior to referring the obligation to Student
Financial Services. |
| Renewal
FAFSA |
A
partially completed application form to be updated
by a current federal financial aid applicant to
be eligible to receive Title IV financial aid for
the next award year. To use the Renewal FAFSA,
the student must have submitted a FAFSA applying
for federal financial aid for the preceding award
year. |
| Requisites |
Limitation on enrollment in a particular course; examples include being in a particular major, level, or co-requisite. |
| Resource25 |
Space
management software used to track and schedule
University academic space, as well as Newcomb Hall
and Intramural-Recreational Sports. |
| Restricted
Scholarship |
Scholarships
that have donor criteria on how the scholarships
are to be
awarded and administered. |
| Revenue
Distribution |
Includes
two separate processes:
•
ITC-ADS programs create general ledger transaction
files that are fed automatically into the Integrated
System to reflect payments that have been received
•
The manual process of distributing payments received
as revenue for the various schools and departments |
| Roll Forward |
Process used to copy the course schedule from one semester to another |
| S |
|
| Satisfactory
Academic Progress |
A
qualitative (grade point average) and quantitative
(credit hours) measure of a student’s progress
toward the completion of his/her academic program
of study. |
| Schedule of Courses |
List of courses being offered in a given semester. To be scheduled, a course must be in the course catalog. There will no longer be a COD. |
| Schedule25 |
Scheduling
algorithm used to make initial classroom assignments
for Architecture, Arts & Sciences, and Nursing. |
| Scholarship |
Funds
used to pay for higher education, which are not
required to be repaid. |
| School
Audit |
School-conducted
review of academic progress; used to determine
probations and suspensions. |
| Search/Match |
The process of searching the SIS database to see if an individual already exists with a bio-demo record. |
| Semester |
The
entity within the year into which courses and enrollments
are organized. Most courses are conducted over
the span of an entire semester, although there
may be sub-sessions within semester—particularly
the case with Summer Session courses—and
some schools may offer shorter courses or courses
which extend across semesters—as in Darden,
Medicine, and SCPS. |
| Service Indicators |
Holds (blocks) set by various offices that prevent course enrollment. |
| Set
Off Debt Collection |
Collection
of outstanding debts, including the mandatory referral
of delinquent accounts to the Virginia Department
of Taxation so these debts can be applied against
any state payments made to the individual (e.g.,
tax refunds, lottery winnings, travel reimbursements,
etc.). |
| SEVIS
(Student Exchange and Visitor Information System) |
A web-based
system for maintaining information on international
students and exchange visitors in the United States,
administered by the Student and Exchange Visitor
Program, a division of the U.S. Immigration and
Customs Enforcement arm of the Department of Homeland
Security. |
| Sponsor |
Student’s
employer. Sponsor payments are tuition payments
made by a student’s employer, and include
the University’s Tuition Waiver program. |
| State
Financial Aid |
Commonwealth
of Virginia Grant, Virginia Guaranteed Assistance
Program (VGAP), and Graduate student aid. The Commonwealth
of Virginia Grant and VGAP are for undergraduate
students. |
| State
Pre-pays |
Funds
administered by any state other than Virginia give
individuals the chance to pre-pay college tuition
and required
fees. As a general rule, these programs pay U.Va.
that state’s in-state tuition rate per credit
hour for a student. |
| Stipend |
A
fixed amount of money paid at regular intervals
as a salary to cover living expenses. |
| Student
Aid Internet Gateway (SAIG) |
Provides
ability to exchange information electronically
with the U.S. Department of Education. |
| Student
Aid Report (SAR) |
An
electronic output document for the schools that
contains a student’s Expected Family Contribution
(EFC) and all the financial and other data submitted
by the student on the FAFSA. |
| Student Center |
Self service application through which students can maintain personal data, add/drop classes, view VISTAA reports, etc. |
| Student-Specific Permission |
Online means by which instructor can authorize an individual student to enroll in a class; replaces the Course Action Form. |
| Study
Abroad |
An
academic program conducted outside
of the United States. |
| Subject Area |
Abbreviation identifying the subject of a courses; e.g., HIST, ENWR, COMM, NUCO, etc. |
| Subplan |
Specialized focus within a plan, such as a focused area of study or a distinguished major program. |
| Summer
Term |
Term
comprised
of three mini-sessions and viewed by SFS as one
term, for the purpose of awarding financial aid. |
| T |
|
| Term Activation |
The process that indicates a student is eligible to enroll for a given semester. |
| Test Credit |
Credit or exemptions awarded based on standardized test or placement test scores. |
| Third
Party Billing |
A
request received from an outside vendor (local/state/federal
government agency or an international agency) to
send invoice to vendor and not the student. A “delay” is
placed on the student’s account until the
money is received (this does not apply to SCPS
students). |
| Title
IV Financial Aid |
A
component of the Higher Education Act of 1965
which established guidelines for the administration
of the federal financial assistance programs. |
| Transcript |
The
official record of work attempted; includes courses,
credits, grades, degrees conferred, thesis/dissertation
titles, transfer and advanced placement/standing
credits. |
| Tuition
Management System (TMS) |
A
third party vendor that administers the University’s
optional monthly payment plan. Under the current
plan, tuition, fees, housing, and dining may be
paid in ten monthly installments. The required
payment schedule allows the student to pay for
some of the costs after the start of the term. |
| Tuition
Waiver |
Full
or partial reduction to a student’s tuition
charges. |
| U |
|
| Unofficial transcript |
On-line version of the official transcript, viewable through the Student and Faculty centers. |
| Unpaid Faculty Appointment |
Appointments that do not involve payment of salary or other compensation but do provide an academic rank. |
| User |
The User role, tied to a specific module, is assigned to individuals who require access to update information and run pre-defined queries in the SIS, and run and create reports out of Discoverer. |
| UREG |
Office of the University Registrar |
| V |
|
| Validate |
Period before course enrollment begins for a particular semester in which a student can identify the classes in which they wish to enroll and determine if they meet the requisites and/or do not have any time conflicts. When the enrollment period does begin, the student can retrieve the validated classes and attempt to finalize adding them, at which time the system will check availability of space. |
| Verification |
The
process of verifying the accuracy of data items
submitted on the FAFSA; using supporting documentation
(i.e. tax returns, university financial aid application,
etc.) provided by the student and his/her family. |
| ViaKlix |
The
network responsible for contacting the banking
and credit card system to authorize payment for
a charge to a credit card. |
| View |
A collection of data that is designed to facilitate reporting. The data may come from many sources. In Discoverer, a view is also referred to as a folder. |
| Viewer |
The Viewer role, tied to a specific module, is assigned to individuals who only require access to view information and run pre-defined queries in the SIS, and run and create reports out of Discoverer. |
| Virginia
Education Savings Trust (VEST) |
Investment
funds that can be used to pay for all major college
expenses, includes tuition, fees, room and board,
textbooks, required computers, and supplies. |
| Virginia
Prepaid Education Program (VPEP) |
Contract
that pays the full amount of in-state undergraduate
tuition and all mandatory fees on a semester-by-semester
basis. |
| Visiting student |
Student enrolled in a non-degree program, not working towards a specific UVa degree or certificate. |
| VISTAA |
Virginia
Student Academic Audit; listing of current and
completed courses sorted by degree requirements,
showing which requirements are completed and what
is needed to finish incomplete requirements. Uses
DARS software. |
| VPN (Virtual Private Network) |
Refers to the technology used by the University to allow network access to protected electronic data. The University uses a software client from Cisco Systems to establish an encrypted network tunnel through which data can be securely transmitted. |
| Volunteer |
An individual who is not an employee of the University of Virginia and, therefore, does not have the benefit of the insurance available to employees of the University (e.g. workers compensation if injured while working on behalf of the University, etc.) |
| W |
|
| Wait List (course wait list) |
Means by which students are added automatically into a full class as space becomes available, in the order in which they got on the list. |
| Wildcard |
A symbol which may be used for help in performing a search. |
Write-Off
|
A
reduction in the value of an asset or earnings
by the amount of an expense or loss. |
| Y |
|
| Year |
An undergraduate student's progress toward degree, based on years in residence. Calculated by taking anticipated graduation date and counting backwards: last year before graduation=Year 4; two years before graduation=Year 3; three years before graduation=Year 2; four or more years before graduation=Year 1. (Year is not computed for graduate or professional students.) |
